EXHIBITOR INFORMATION

These regulations are fully incorporated as part of the contract between the exhibiting organization and the National Association of Private Special Education Centers. NAPSEC will accept Exhibit Space/Contracts on a first-come, first-serve basis; please complete and return your form with your signed agreement of these terms and conditions below.

To accept the Terms and Conditions please check the box on the Exhibitor Registration Form.

Exhibit Space - NAPSEC will provide exhibitors with one six-foot table, two chairs, one wastebasket, and conference events/meals on Sunday and Monday, January 19 & 20, 2025 at the cost of $900 for NAPSEC Affiliate Members and $1000 for nonmembers. 

Acceptability of Exhibits - All exhibits shall be to serve the interests of the members of NAPSEC and shall be operated in a way so as to not detract from other exhibits at the conference as a whole.

Cancellation of Conference - In the event that fire, strike, or other circumstances beyond NAPSEC’s control cause the exhibit to be canceled, a full refund of exhibit rental fees will be made.

Cancellation by Exhibitor - In the event that written notification of intent to cancel is received by the NAPSEC office by December 1, 2024, all sums paid by the exhibitor, less a service charge of $25, will be refunded.

Late Cancellations - Cancellations received after December 1, 2024, will result in a forfeiture of the exhibitor’s entire exhibit fee. 

Payment in full is required to complete registration.

Furnishings - Electrical outlets will be available through the hotel at a cost to each exhibitor. Please contact the hotel AV Tech directly to arrange for additional items, other than those provided through this agreement. 

Installing and Dismantling Exhibits - It is the responsibility of the exhibitor to see that all materials are delivered to the exhibit area and removed from the exhibit by the deadline of Monday, January 20, 2025 by 7:00 pm. Should there be failure to remove the exhibit, this removal will be arranged by NAPSEC at the exhibitor’s expense.

Restriction on the Use of Space - No exhibitor shall sublet, assign, or share any part of the space allocated to him/her without the written consent of NAPSEC. Soliciting or demonstrations by exhibitors must be confined within the bounds of their own respective tables. Aisle space shall not be used for exhibit purposes, display signs, soliciting, or situation of promotional material. Exhibits, signs, and displays are also prohibited in any public space or elsewhere on the premises of the meeting facilities or in the guest rooms or resort hallways unless approved by NAPSEC and the hotel.

Fire and Safety Regulations - All local regulations will be strictly enforced, and the exhibitor assumes all responsibility for compliance with such regulations.

Security - Protection of property shall be the sole responsibility of the exhibitor. NAPSEC and the hotel will not be responsible for the security of the exhibits. Neither NAPSEC nor the hotel shall accept responsibility for exhibitors belongings.

Responsibility of NAPSEC and the Exhibit Facility - Insurance and liability are the full and sole responsibility of the exhibitor. The exhibitor agrees to protect, save, defend, and keep NAPSEC and the hotel forever harmless from any damages or charges imposed for violation of any law or ordinance occasioned by the negligence of the exhibitor, as well as to comply strictly with the applicable terms and conditions contained in the agreement between NAPSEC and the exhibit facility regarding said premises; and further, the exhibitor shall at all times, protect indemnify, save, defend, and keep harmless NAPSEC from any and all loss, cost, damage, liability, or expenses from or out of or by reason of any accident or other occurrence to anyone, including the exhibitor, its agents, employees, and business invitees which arise from or out of or by reason of said exhibitors occupancy and use of the exhibit premises or a part thereof. NAPSEC does not assume responsibility for services or materials advertised or exhibited.