Exhibitor Fees


BEFORE December 7, 2018 - $750.00 

AFTER December 7, 2018 - $850.00 

Exhibitors must register by December 7th to be included in conference program.

The Exhibitor Fee includes the following for one exhibitor(additional exhibitors must register for events) :

· Tabletop Exhibit - one 6ft. table and two chairs;

· Welcome Reception on Sunday, January 20th;

· Exhibit day events on Monday, January 21st (breakfast, coffee break and lunch);

· NAPSEC Happy Hour and Exhibitor Showcase on Monday, January 21st;

· NAPSEC conference website listing; and

· Pre-conference broadcast email to all NAPSEC members listing exhibitor information and contacts.

For all electrical and/or internet needs contact: 

Matthew Gallegos Lead Technician - PSAV®Hotel Contessa

306 W. Market, San Antonio, TX 78205

(phone) 210.298.8005 

Additional Information


Exhibitors will be showcased at the 2019 NAPSEC Leadership Conference on Monday, January 21st from 7:30am - 3:00pm.

Exhibitors can begin set up on Sunday at 1:00pm.  

Please check in on Sunday and join us for the Welcome Reception Sunday evening from 7:00pm - 8:30pm!

Exhibitor Registration Form



Exhibit Date

January 21st, 2019

Conference Dates

January 20 - 23, 2019

Exhibit Hours

Monday, January 21, 2019

7:30am - 3:00pm


Begins at 1:00pm, Sunday, January 20th.

All exhibits must be set up by Sunday at 5:00pm.


Exhibitors will be located in the Magnolia Foyer. NAPSEC will have a sign on each table indicating the location of your table when you arrive to set up.


Shipments should arrive to the hotel no earlier than January 17, 2019.

Send all shipments to:

The Hotel Contessa

(Hold for NAPSEC Conference)

306 W. Market Street

San Antonio, TX 



Each exhibitor is responsible for their own shipments. The hotel and NAPSEC will not be held responsible for any items left behind or for the payment to ship items back to their place of origin. 


 Phone: 202-434-8225

Email: napsec@napsec.org

2019 Exhibitor Terms and Conditions


These regulations are fully incorporated as part of the contract between the exhibiting organization and the National Association of Private Special Education Centers. NAPSEC will accept Exhibit Space/Contracts on a first-come, first-serve basis; please complete and return your form with your signed agreement of these terms and conditions below.

To accept the Terms and Conditions please check the box on the Exhibitor Registration Form.

Exhibit Space - NAPSEC will provide exhibitors with one six-foot table, two chairs, one wastebasket, and conference events/meals on Sunday and Monday, January 20 & 21, 2019 at the cost of $750 before December 7, 2018 and $850 after December 7, 2018. Additional tables will be available at an additional charge of $150.

Acceptability of Exhibits - All exhibits shall be to serve the interests of the members of NAPSEC and shall be operated in a way so as to not detract from other exhibits at the conference as a whole.

Cancellation of Conference - In the event that fire, strike, or other circumstances beyond NAPSEC’s control cause the exhibit to be canceled, a full refund of exhibit rental fees will be made.

Cancellation by Exhibitor - In the event that written notification of intent to cancel is received by the NAPSEC office by December 28, 2018, all sums paid by the exhibitor, less a service charge of $25, will be refunded.

Late Cancellations - Cancellations received after December 28 2018, will result in a forfeiture of the exhibitor’s entire exhibit fee. If register after this date and cancel, this also will result in forfeiture of the exhibitor's entire exhibit fee.

Payment in full is required to complete registration.

Furnishings - Electrical outlets will be available through the hotel at a cost to each exhibitor. Please contact the hotel AV Tech directly to arrange for additional items, other than those provided through this agreement. 

Matthew Gallegos Lead Technician - PSAV®

Hotel Contessa

306 W. Market, San Antonio, TX 78205

(phone) 210.298.8005 

Installing and Dismantling Exhibits - It is the responsibility of the exhibitor to see that all materials are delivered to the exhibit area and removed from the exhibit by the deadline of Monday, January 20, 2019 by 7:00 pm. Should there be failure to remove the exhibit, this removal will be arranged by NAPSEC at the exhibitor’s expense.

Restriction on the Use of Space - No exhibitor shall sublet, assign, or share any part of the space allocated to him/her without the written consent of NAPSEC. Soliciting or demonstrations by exhibitors must be confined within the bounds of their own respective tables. Aisle space shall not be used for exhibit purposes, display signs, soliciting, or situation of promotional material. Exhibits, signs, and displays are also prohibited in any public space or elsewhere on the premises of the meeting facilities or in the guest rooms or resort hallways unless approved by NAPSEC and the hotel.

Fire and Safety Regulations - All local regulations will be strictly enforced, and the exhibitor assumes all responsibility for compliance with such regulations.

Security - Protection of property shall be the sole responsibility of the exhibitor. NAPSEC and the hotel will not be responsible for the security of the exhibits. Neither NAPSEC nor the hotel shall accept responsibility for exhibitors belongings.

Responsibility of NAPSEC and the Exhibit Facility - Insurance and liability are the full and sole responsibility of the exhibitor. The exhibitor agrees to protect, save, defend, and keep NAPSEC and the hotel forever harmless from any damages or charges imposed for violation of any law or ordinance occasioned by the negligence of the exhibitor, as well as to comply strictly with the applicable terms and conditions contained in the agreement between NAPSEC and the exhibit facility regarding said premises; and further, the exhibitor shall at all times, protect indemnify, save, defend, and keep harmless NAPSEC from any and all loss, cost, damage, liability, or expenses from or out of or by reason of any accident or other occurrence to anyone, including the exhibitor, its agents, employees, and business invitees which arise from or out of or by reason of said exhibitors occupancy and use of the exhibit premises or a part thereof. NAPSEC does not assume responsibility for services or materials advertised or exhibited.